What is a RPA?

Robotic Process Automation (RPA) The best automation tool for today’s enterprise.

What Does RPA do?       

Robotic Process Automation is the technology that allows anyone today to execute a mundane business process by a “robot” to emulate and integrate the actions of a human interacting within digital systems. RPA robots use the user interface to capture data and control applications simply like humans do, enabling to free your manpower resource. RPA is an application of technology, governed by business logic and structured inputs tointerpret trigger responses and speak with different frameworks to perform on a vast variety of monotonous tasks.

Where can RPA be useful?

Reporting: Daily end of the day reports which need to be complied based on certain logical steps by an individual can be replaced by RPA.

Data Migration: Today many companies use multiple systems as per their requirement. People use SAP/ TALLY for accounting purpose and certain CRM for support and sales. Many a times data needs to be pulled from one system and uploaded on other. This can be done using RPA.

Account Processing: This can also help inextraction of data from an invoice and can enter the details into your Accounting / ERP system.

Vendor, Customer and Employee On boarding: With RPA, you can design an entirely automated on-boarding process that even includes automatic status communications as well as full integration of the information with your internal systems.

Vendor, Customer and Employee Maintenance: RPA is great at automating processes that are triggered by another event (reports), a date (due dates), or a process or task. RPA ensures the data is accurately updated in real time across all systems.

Report aggregation: RPA can automate the gathering and aggregating of data in a fraction of the time, leaving bandwidth and brain power to leverage that information for insights.

Payroll processing: RPA’s ability to collect and connect that data between multiple systems such as time tracking, HR and employee management, accounts payable and general ledger—not to mention providing accounting reports for taxes and various department.

Customer Due Diligence: RPA will automatically acquire, enhance and deliver the precise data you need to comply from any internal or external source—and it can check far more data points in a shorter period of time to provide you with a more comprehensive assessment.

Competitive Pricing and Monitoring: RPA can monitor and alert or proactively reprice according to your specs in real time so you’re no longer relying on outdated reports that took days or weeks to compile.

CRM Updates: Let RPA take this task off your hands with automatic updates that gathers intel on your prospects and posts it in the proper fields in CRM.

Order Processing: RPA can automate and orchestrate this process—being a software robot and not a physical robot, the only thing it can’t do for you is pick and pack the boxes.

Shipment Scheduling and Tracking: RPA can extract shipment requests from incoming emails, log jobs in your scheduling systems and provide pick-up times in customer and/or carrier portals.

User Setup and Configuration: Let RPA automate this process so your staff can focus on higher-value work in the backlog.

These are just few of the many examples. Discover even more ways to automate with RPA. Any activity which has logical steps and does not require thinking like human can be easily automated.

Today we (Aryan) are restricting RPA implementation to only processes which are logical and repetitive. With historic data and decisions taken RPA has ability to learn and use AI to take decisions, which we intend to use.

Advantages of a RPA

  • Cost Effective
  • Accuracy and Quality (Zero Mistake)
  • Consistency and Continuity 
  • Work tirelessly
  • Easy to deploy
  • Versatility

Difference between RPA and traditional Automation.

  • In traditional automation, the requirements of automation need to be handled by the software development team and especially those who have worked on the existing system or know about it. In RPA, it mimics the front end user and does not require to know the existing system
  • In traditional automation the requirement to delivery time is very high. Bots can be deployed with very little time of understanding. Therefore cost of RPA deployment apart from cost of license cost of Bot is comparatively low
  • Changes in system, business process etc. requires lot of time to deploy traditional automation, whereas RPA are flexible enough and can be managed within short time to accommodate the changes.
  • Traditional automation once correctly deployed will seamlessly as very little external factors affect the outcome. RPA work on front end GUI and therefore is affected by many factors and sometimes need supervision.
  • And the best part is, an RPA software robot never sleeps, never goes on leave, and makes zero mistakes.
  • Rather than other, conventional IT solutions, RPA permits organizations to Automate for a portion of the expense and time experienced before. With RPA, cost effectiveness and consistency are no longer an operational expense but a result of the Robotization.
  • RPA robots are fit for copying many human user activities. They sign into applications, move records, files and folders, copy and paste data, fill in forms, extract organized and semi-organized information from archives, scratch programs, and more.